Privacy Policy

Last updated: October 30, 2026.

This Privacy Policy explains how PodControl collects, uses, shares, and protects personal information when you use our website, our app, and our messages. It also explains your choices and your rights.

We collect what we need. We keep it for as short a time as we can. We tell you plainly what happens to it. This policy does not cover the services of other companies which you connect to PodControl. Their own policies apply to them.

1. The short version

• We collect the information we need to run your account and make your clips.
• We do not sell your personal information or your content.
• To write captions and titles, we send short transcript excerpts to third-party AI service providers.
• On our website, we use Google Analytics 4 and PostHog to see how visitors use it. PostHog records page interactions (session replay). A test cookie assigns visitors to page version A or B.
• Finished clips leave our servers within 30 days. You can ask us to delete your data at any time.

2. Who we are

PodControl is responsible for the personal information described in this policy. Our contact details are in Section 15.

Your recordings can include other people, such as guests and co-hosts. For that content, you decide why and how it is used, and we process it for you under the Terms of Service. If you need a data processing agreement, email us.

3. Information we collect

• Account information. Your name, email address, and plan.
• Content you connect. Links to your podcast archive or storage, copies of your recordings, transcripts, the clips we make, captions and titles, and your review choices (approve, reject, edit). Recordings can contain the voices, images, and names of other people.
• Connected accounts. When you connect a social network, we receive the name of the account and the access the network grants us.
• Purchase information. Our checkout provider or a marketplace collects your payment details. We receive confirmation of the purchase, your plan, your name, and your email address. We do not receive or store your full card number.
• Messages and support. What you send when you contact support, join the waitlist, answer a survey, or reply to a message.
• Usage and device information. The pages and screens you view, your clicks, and your time on each page. Also the page you came from, your browser and device type, your language, and your approximate location from your IP address. In the app, we also record actions needed to run the Service, such as the clips you approve.
• Cookies and similar tools. Section 7 lists them.

4. How we use information

• Provide the Service. Make your clips, publish them, run your account, and support you. Legal basis: contract.
• Run and protect the Service. Fix bugs, prevent abuse and fraud, and keep records. Legal basis: legitimate interests.
• Improve the Service. Learn which pages and features work, and compare page versions. Legal basis: legitimate interests, or consent where the law requires it.
• Communicate with you. Send service messages and support replies. With your consent, or where the law allows, send product news and offers. Legal basis: contract, legitimate interests, or consent.
• Meet legal duties. Keep tax and accounting records and respond to lawful requests. Legal basis: legal obligation.

We do not use your content to advertise to you or to anyone else. We do not use your content to train our own AI models.

5. AI and automated processing

We and our service providers process your recordings and transcripts to find moments, write captions and titles, and make clips.

To write captions and titles, the Service sends short excerpts of your transcripts to third-party AI service providers. We send the excerpts needed for the task. The providers return text to us.

We do not make decisions about you with legal or similarly significant effects based only on automated processing.

6. How we share information

We share personal information only in these ways.

• Service providers. Companies which help us run the Service, such as providers of hosting, email delivery, payment and checkout, AI services, analytics, and customer support. They receive only the information they need to do that work.
• Connected networks. When you connect a network, we send your clips, captions, and titles to it at your direction. The privacy policy of the network governs what it does next.
• Legal and safety. When the law requires, or to protect the rights, safety, and property of people or the Service.
• Business change. If we merge, are acquired, or sell assets, information can move to the new owner. This policy continues to apply to it.
• Your consent or direction. When you ask us to share information, or agree to it.

We do not sell personal information.

7. Cookies, analytics, and similar tools

We use a small set of tools. Some are cookies. Some use browser storage.

Your choices: your browser lets you block or delete cookies and site storage. The app needs its sign-in cookie to work. Google provides a browser add-on to opt out of Google Analytics. Our website does not respond to Do Not Track signals.

8. How long we keep information

• Finished clips. We remove them from our servers about 7 days after they publish. In every case they leave within 30 days of being made.
• Working copies of recordings and transcripts. We keep them only as long as we need them to run your account. You can ask us to delete them at any time.
• Account and purchase records. We keep them while your account is open. We then keep what tax and accounting law requires.
• Support messages. We keep them as long as we need them to resolve your request and handle follow-up questions.
• Analytics data. We keep it for a limited period, set in the analytics tools.
• Backups. Deleted data may remain in backups for a short time before it is overwritten.

9. Your rights and choices

You can ask us to:

• Tell you what personal information we hold about you, and give you a copy.
• Correct information which is wrong.
• Delete your information.
• Give you your information in a portable format.
• Restrict or stop some uses of your information.
• Withdraw a consent you gave.

Email [email protected] with the subject line Privacy Request. We may need to confirm who you are. We respond within 30 days. We do not charge a fee unless a request is clearly excessive.

In the app, you can disconnect an archive or a social account at any time. You can also remove our access in the settings of the network. For marketing email, use the unsubscribe link in the message.

European Economic Area and United Kingdom. You have the rights above under the GDPR. Section 4 states our legal bases. You can complain to your local data protection authority.

California. You have the right to know, delete, and correct your personal information, and to be free of discrimination for using these rights. We do not sell personal information.

Canada. You can ask for access to your information and challenge its accuracy. You can complain to the Office of the Privacy Commissioner of Canada.

Philippines. The Data Privacy Act of 2012 gives you rights over your personal data. You can complain to the National Privacy Commission.

If you live elsewhere, the data protection law of your region may give you similar rights. We respect the rights the law gives you.

10. International transfers

We and our service providers can process information in countries other than your own. These countries can have different data protection laws. Where the law requires, we use safeguards, such as contracts which require equal protection.

11. Security

We protect personal information with measures suited to its sensitivity. These include encrypted connections, access controls, and monitoring. No system is perfectly secure. If a breach affects your information, we tell you and the authorities as the law requires.

12. Children

The Service is for adults. You must be 18 or older to use it. We do not knowingly collect personal information from anyone under 18. If you believe a child gave us information, email us and we will delete it.

13. Links and third-party services

Our website and app link to, and connect with, services we do not run. Their privacy practices are their own. Read their policies before you use them.

14. Changes to this policy

We can update this policy. We post the new version with a new date at the top. For a material change, we give notice by email or in the app before the change takes effect.

15. Contact

Questions or requests about privacy? Contact us.

PodControl
138 New Canlubang, Paciano Rizal, New Canlubang Village, Calamba, Laguna, Philippines 4027
Email: [email protected]